Sample Letter for a Secondhand Smoke Survey
This sample letter is designed to encourage participation in a survey about secondhand smoke exposure. Remember to tailor it to your specific audience and research goals. You should also include information about IRB approval (if applicable) and contact information for questions or concerns.
[Your Organization Letterhead/Logo]
[Date]
[Recipient Name]
[Recipient Address]
Dear [Recipient Name],
We are conducting a survey to better understand the prevalence and impact of secondhand smoke exposure in [Geographic Location/Community Name]. Your participation is crucial to help us gather accurate data and inform public health initiatives aimed at protecting individuals from the harmful effects of secondhand smoke.
Secondhand smoke, even at low levels, poses significant health risks to children, adults, and pets, increasing the chance of respiratory illnesses, heart disease, and lung cancer. This research aims to identify areas where exposure is most prevalent and to develop strategies for reducing exposure and improving public health.
The survey is completely anonymous and confidential. Your responses will be aggregated with others to create a comprehensive picture of secondhand smoke exposure in our community. It should take approximately [estimated time to complete] to complete. All data collected will be securely stored and used solely for research purposes.
[Optional: Briefly explain the survey's purpose and methodology. For instance, you might write something like this:] This survey will ask questions about your living situation, workplace environment, and exposure to secondhand smoke in various settings. The findings will be used to inform public health recommendations and potential interventions to reduce secondhand smoke exposure in our community.
[Optional: Include a sentence or two about the potential benefits of the study.] By participating, you will be contributing valuable data that can help create a healthier environment for everyone.
You can access the survey here: [Link to Survey]
The deadline for completing the survey is [Date].
Thank you for your time and consideration. We appreciate your contribution to this important research.
Sincerely,
[Your Name/Organization Name]
[Your Contact Information (Phone Number & Email Address)]
Possible Additional Sections to Consider (depending on your audience and survey):
- Incentives: If you are offering an incentive for participation (e.g., a small gift card), mention it here.
- Languages: If the survey is available in multiple languages, specify this.
- Accessibility: Mention accommodations available for participants with disabilities.
- Ethical Considerations: Briefly reiterate the confidentiality and anonymity of the survey.
This is a sample and should be reviewed and modified by relevant parties to ensure accuracy and appropriateness for your specific study. Remember to comply with all relevant ethical guidelines and regulations.
